Requests for Proposals

  • Request for Quotation: #PR9835125 – CDC OD Contractor Services
    PR9835125 (PDF 565 KB)
    RFQ (PDF 653 KB)
    SOW (PDF 793 KB)
    NDAA Compliant (PDF 2 MB)
    Notice to all Vendors on VAT (PDF 276 KB)
    Bids opening date: April 12 2021
    Bids will close April 26 2021 4 PM
    Do not include the VAT. The Embassy is VAT zero-rated.
    US Embassy Nairobi payment terms are 30 days after delivery of product or service and submission of a proper invoice
    Please read and sign the NDAA memo attached by confirming whether you provide or not or use the prohibited telecommunication equipment or service.
  • SUBJECT: RFQ-PR9800916- FAP PORTABLESTEP-DOWN ISOLATION TRANSFORMER
    RFQ-9800916 (PDF 97 KB)
    Covered Telecommunications Equipment Or Services Memo (DOCX 30 KB)
    OPENING DATE: April 12, 2021
    CLOSING DATE: April 26 2021
    SHIPPING ADDRESS FOR USA VENDORS:
    IKUN LLC-NAIROBI
    2801 ROUTE 130 UNIT 1
    NORTH BRUNSWICK, NJ 08902
    USA
    SHIPPING ADDRESS FOR LOCAL VENDORS AND ANYWHERE ELSE(EUROPE/MIDDLE EAST):GSO-WAREHOUSE- KIAMBU ROADPO BOX 606, VILLAGE MARKETNAIROBI KENYA
    Note:
    1.Do not include the VAT. The Embassy is VAT zero-rated.
    2 US Embassy Nairobi payment terms are 30 days after delivery of product or service and submission of a proper invoice
    3. Kindly provide us with a quotation via email to NairobiGSO-bids@state.gov cc: Nambubilo@state.gov- Address all queries and request for clarifications on the same email address.
    4. Please read and sign the NDAA memo attached by confirming whether you provide or not or use the prohibited telecommunication equipment or service
  • As indicated during the Yard Debris Collection Services (19KE5021Q0004) pre-solicitation conference held on March 18, 2021, kindly access via the link above, the following documents;
  • PR9817639- NetApp License
    Quotation insstructions – PR9817639 (PDF 62KB)
    Opening Date: April 01, 2021
    Closing Date: April 12, 2021
  • RFQ-PR9794210- FIESTA FRAME TENTS
    RFQ-PR9794210 (PDF 150 KB)
    COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES MEMO (PDF 134 KB)
    OPENING DATE:        March 31, 2021
    CLOSING DATE:         April 14 2021
    SHIPPING ADDRESS FOR USA VENDORS:
    IKUN LLC-NAIROBI
    2801 ROUTE 130 UNIT 1
    NORTH BRUNSWICK, NJ 08902
    USA
    SHIPPING ADDRESS FOR LOCAL VENDORS AND ANYWHERE ELSE(EUROPE/MIDDLE EAST):
    GSO-WAREHOUSE- KIAMBU ROAD
    PO BOX 606, VILLAGE MARKET
    NAIROBI KENYA
    Note:

    1. Do not include the VAT. The Embassy is VAT zero-rated.
    2. US Embassy Nairobi payment terms are 30 days after delivery of product or service and submission of a proper invoice
    3. Kindly provide us with a quotation via email to NairobiGSO-bids@state.gov cc: Nambubilo@state.gov–  Address all queries and request for clarifications on the same email address.
    4. Please read and sign the NDAA memo attached by confirming whether you provide or not or use the prohibited telecommunication equipment or service.
  • RFQ.NO. PR9810340 – SUPPLY OF 20 UNITS OF IPHONE 12
    Letter (PDF 489 KB)
    RFQ PR9810340 (PDF 63 KB)
    Notice to all Vendors on Value-Added Tax (VAT) (PDF 276 KB)
    NDAA Compliant (PDF 2 MB)
    BIDDING INSTRUCTIONS:
    Bidding Start Date: March 30th, 2021.
    Bid Closing Date: April 8th, 2021 10AM East African time.
    Bidders MUST indicate delivery period to be evaluated.
    If you are an authorized Apple Dealer, provide a valid and up to date authorization.
    Read detailed Offer letter, Purchase Requisition No. PR9810340, SF1449, NDAA MEMO and VAT Notice in detail before submitting your offer.
    The Bid responses should be addressed to The Contracting Officer, American Embassy, Nairobi and emailed through; NairobiGSO-bids@state.gov, with a copy to NandieJJ@state.gov.
  • RFQ PR9217050 McAfee Technical Support
    PR9217050 (PDF 59 KB)
    Quotation Instructions (DOCX 17 KB)

    OPENING DATE – March 30, 2021
    CLOSING DATE-  April 12, 2021

  • Request for Quotation: PR9740644 – NOX Swing Space Vehicle Canopies Repairs
    PR9740644 (PDF 78 KB)
    SF1442 (PDF 68 KB)
    Quotation Instructions (PDF 113 KB)
    Notice to all Vendors on Value-Added Tax (VAT) (PDF 276 KB)
    NDAA Compliant (PDF 2 MB)
    The Embassy of the United States of America, Nairobi, invites you to submit a quotation for Vehicles Canopies Repairs as per attached scope of work.
    The U.S. Government intends to award a contract to a responsible company submitting an acceptable quotation at a reasonable price.  The RFQ does not commit the American Embassy to make any award. The Embassy may cancel this RFQ or any part of it.
    Your proposal must be submitted in two separate email attachments addressed to: To the Contracting Officer, American Embassythrough NairobiGSO-bids@state.gov With a copy to otienoBP@state.govon or before April 9th 2021 at 09:00AM.
    The subject heading should be as follows:
    1. RFQ. PR9740644 Financial Proposal: This entails the price quotation indicating unit and total prices before VAT
    2. RFQ. PR9740644 Technical Proposal (Must not have your Letter Head or Company Stamp/Seal i.e. it should be on plain paper). Your quotation reference number is required on this which matches the price proposal number)
    Please note that Mandatory Site visits has been scheduled as follows: –
    • April 1st, 2021 starting 11:00am.
    • Meeting Point: US Embassy Main gate- UN Avenue
    Send names and ID number of one representative per company for the site visit by 4PM Tuesday 30th March 2021.
    Do not include the VAT. The Embassy is VAT zero-rated.
    US Embassy Nairobi payment terms are 30 days after delivery of product or service and submission of a proper invoice
    Please read and sign the NDAA memo attached by confirming whether you provide or not or use the prohibited telecommunication equipment or service.
  • REQUEST FOR QUOTATION #PR9779970 SUPPLY OF GENERATOR FUEL AT CDC NBO OFFICE
    RFQ FOR FUEL (PDF 318 KB)
    SF1449-FUEL (PDF 123 KB)
    Notice-to-all-Vendors-on-VAT (PDF 276 KB)
    NDAA COMPLIANT (002) (PDF 2 MB)
    PR9779970- SPECS FOR FUEL (002) (PDF 71 KB)
    Bids opening date: March 12 2021
    Bids will close March 31 2021 4 PM
    Do not include the VAT. The Embassy is VAT zero-rated.
    US Embassy Nairobi payment terms are 30 days after delivery of product or service and submission of a proper invoice
    Please read and sign the NDAA memo attached by confirming whether you provide or not or use the prohibited telecommunication equipment or service.
  • RFQ-PR9741820-PTIO FURNITURE SETS
    RFQ-PR9741820 (PDF 119 KB)
    COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES MEMO (PDF 134 KB)
    OPENING DATE:        March 12, 2021
    CLOSING DATE:         March 26 2021
    SHIPPING ADDRESS
    IKUN LLC-NAIROBI
    2801 ROUTE 130 UNIT 1
    NORTH BRUNSWICK, NJ 08902
    USA
    LOCAL VENDORS AND ANYWHERE ELSE(EUROPE/MIDDLE EAST):
    GSO-WAREHOUSE- KIAMBU ROAD
    PO BOX 606, VILLAGE MARKET
    NAIROBI KENYA
    Note:

    1. Do not include the VAT. The Embassy is VAT zero-rated.
    2. US Embassy Nairobi payment terms are 30 days after delivery of product or service and submission of a proper invoice
    3. Kindly provide us with a quotation via email to NairobiGSO-bids@state.gov cc: Nambubilo@state.gov–  Address all queries and request for clarifications on the same email address.
    4. Please read and sign the NDAA memo attached by confirming whether you provide or not or use the prohibited telecommunication equipment or service.
  • Solicitation Number 19KE5021Q0004 Yard Debris Collection Services
    Solicitation Number 19KE5021Q0004 (PDF 899 KB)
    Opening Date- March 10, 2021.
    Closing Date – April 09, 2021, 11 am East African time. The complete offer shall be received by the U.S. Embassy Nairobi Kenya, located at the address indicated on the solicitation cover page.
    The government is planning a virtual pre-quotation conference on March 18, 2021 at 10:00am East African Time. Prospective offerors should send an email to NairobiGSO-Contracts@state.gov no later than 10:00am. East African Time on March 14, 2021, to obtain access to the virtual meeting.
  • RFQ-PR97124422- LARGE SUV- (REVISED SPECIFICATIONS)
    RFQ PR9724422 (PDF 268 KB)
    S.O.W. SUV Platform (PDF 43 KB)
    SF-1449 (PDF 129 KB)
    OPENING DATE:        March 10, 2021
    CLOSING DATE:         March 24 2021
    Delivery Point:       MOGADISHU SOMALIA
    Price to include import processing, custom clearance, import duty fees- Please indicate delivery schedule and ETA
    Note:

    1. Do not include the VAT. The Embassy is VAT zero-rated.
    2. US Embassy Nairobi payment terms are 30 days after delivery of product or service and submission of a proper invoice
    3. Kindly provide us with a quotation via email to NairobiGSO-bids@state.gov cc: Nambubilo@state.gov–  Address all queries and request for clarifications on the same email address.
    4. Please read and sign the NDAA memo attached by confirming whether you provide or not or use the prohibited telecommunication equipment or service.
  • PR9767948: Replacement Vehicle for IPC
    PR9767948 (PDF 76 KB)
    RFQ (PDF 312 KB)
    SF-1449 (PDF 338 KB)
    Specifications (PDF 210 KB)
    Quotation Instructions
    Kindly provide us with a quotation via email to KangiriJW@state.gov; cc NairobiGSO-bids@state.gov.
    Separate the Technical and the Financial proposals. They should also be in the Company’s letter head.
    Starting Date: March 5th 2021
    Closing Date: March 20th 2021 at 10.00 am East African Time
    Vehicle should be cleared and delivered to US Embassy Nairobi.
  • Solicitation 19KE5021R0002 Amendment #00001
    The solicitation is amended as follows;
    A. To correct block #3 of the SF33 form to read “19KE5021R0002”.
    B. To insert under Exhibit A as follows;
    i. Table 2. Group Life & Disability Claims Register.
    ii. Table 3. Group Life & Disability Data.
    C. To insert under Exhibit B as follows;
    i. Table 4. Group Life & Disability Data by Gender.
    ii. Table 5. Group Life & Disability Data.
    See attached files (Group Life and Disability Insurance Solicitation 19KE5021R0002 Mod 1 SF30 AOPE ver signed) (PDF 251KB) and (Group Life and Disability data by Age_ Table 3 Ver 1) (PDF 426KB)
    Per A, B and C above, replace the pages below with the previous ones in the solicitation.
    Also attached are the minutes, questions and answers submitted before and after the pre-solicitation conference. (Life Insurance Minutes_AOPE) (PDF 110KB) and (Questions and Answers 19KE5021R0002 AOPE ver) (PDF 150KB)
    The RFQ submission date remains Monday, March 22, 2021 4:00 pm East African Time.
  • Request for Quotation: PR9754690 – FMM Fuel Truck Replacement 2021 ICASS
    PR9754690 (PDF 75 KB)
    RFQ (PDF 150 KB)
    SF-1449 (PDF 150 KB)
    Specifications (PDF 101 KB)
    Quotation Instructions
    Kindly provide us with a quotation via email to KangiriJW@state.gov; cc NairobiGSO-bids@state.gov.
    Separate the Technical and the Financial proposals. They should also be in the Company’s letter head.
    Starting Date: March 2nd 2021
    Closing Date: March 17th 2021 at 10.00 am East African Time
    Vehicle should be cleared and delivered to US Embassy Nairobi.
  • Health Insurance Services Solicitation19KE5021R0001 Amendment #003
    Amendment A003 (PDF 99 KB)
    Kindly access via the link above, the following documents and notifications;
    The solicitation is amended as follows:
    i. To correct block 11 to be consistent with the solicitation due date March 8, 2021,
    All other details remain the same.
  • PR9709689: URGENT – CMR/R13013 POWER DISTRIBUTION UPGRADE PROJECT
    NDAA Certification Form
    Notice-to-all-Vendors-on-VAT-7
    PR9709689
    RFQ – PR9709689
    SF1449 – PR9709686
    Opening date: Feb 24, 2021
    Closing date: Mar 11, 2021
    Local Vendors: Delivery address:
    American Embassy Nairobi
    Attn: Warehouse
    P.O. Box 606-00621
    Nairobi – KenyaNote:
      1. Do not include the VAT. The Embassy is VAT zero-rated.
      2. Award is based to Lowest Priced Technically Acceptable.
      3. US Embassy Nairobi payment terms are 30 days after delivery of product or service and submission of a proper invoice
        Kindly provide us with a quotation via email to NairobiGSO-bids@state.gov cc: HusseinKY@state.gov Address all queries and request for clarifications on the same email address.
      4. Please read and sign the NDAA memo attached by confirming whether you provide or not or use the prohibited telecommunication equipment or service.
  • Health Insurance Services Solicitation19KE5021R0001 Amendment #00002
    Amendment #00002 (PDF 1 MB)
    Kindly access via the link above, the following documents and notifications;
    The solicitation is amended to include Peace Corps Kenya as a Rider per  attached document as follows;
    i. Under B. 1.1. insert  “U. S. Peace Corps Kenya”
    ii. Under C 1.4.3 insert “U.S. Peace Corps Kenya PSC Contractors and Dependents participants”
    iii. Under C 1.5 insert “U.S. Peace Corps Kenya Contractors”
    iv. Under G 4.4 insert “U.S. Peace Corps Kenya PSC Contractors and Dependents participants”
    v. Insert Exhibit G “U.S. Peace Corps Kenya Contractors Rider Statistics”
    Per i, ii, iii, iv and v above, replace the pages below with the previous ones in the solicitation.
    See attached file (Health Insurance Solicitation 19KE5021R0001 Mod 2 SF30_AOPE)
    The RFQ submission date remains Monday, March 08, 2021 4:00 pm East African Time.
  • PR9733727 – FAC LADDERS
    PR9733727 (PDF 84 KB)
    RFQ instruction (PDF 149 KB)
    Opening date: Feb 23, 2021
    Closing date: Mar 05, 2021
  • PR9457050 – NEC FIRE ENGINE SPARE PARTS – 7901/SUST
    PR9457050 (PDF 79 KB)
    RFQ instruction (PDF 152 KB)
    Opening date: Feb 23, 2021
    Closing date: Mar 05, 2021
  • RFQ 19KE5021Q0003 REFUSE COLLECTION UPDATE
    As indicated during the Refuse Collection Services (19KE5021Q0003) pre-solicitation conference held on February11, 2021, kindly access via the link above, the following document;
  1. The answers to questions received by prospective offerors before and after the pre-solicitation conference. (PDF 180 KB)
  2. Modification 1 SF30 document.As indicated during the Refuse Collection Services (19KE5021Q0003) pre-solicitation conference held on February11, 2021, kindly access via the link above, the following document; (PDF 279 KB)
  3. Pre-Solicitation Conference Minutes 19KE5021Q0003 (PDF 110 KB)
  4. Signed SF30 document. (JPEG 376 KB)
  • Request for QuotationPR9736920 DOUBLE CABIN PICKUP, OPEN REAR CABIN
    QUOTATION INSTRUCTIONS
    PR9736920 (PDF 78 KB)
    RFQ DOUBLE CABIN  (PDF 316 KB)
    SF1449 (PDF 211 KB)
    SPECS (PDF 212 KB)
    Kindly provide us with a quotation via email to KangiriJW@state.gov; cc NairobiGSO-bids@state.gov.
    Separate the Technical and the Financial proposals. They should also be in the Company’s letter head.
    Starting date: February 23rd 2021
    Closing date: March 10th 2021 at 10.00 am East African Time
    Vehicle should be cleared and delivered to US Embassy Nairobi.
  • Request for QuotationPR9736933 Large Closed body truck
    QUOTATION INSTRUCTIONS
    PR9736933 (PDF 79 KB)
    RFQ Large Closed body truck (PDF 316 KB)
    SF1449 (PDF 211 KB)
    SPECS (PDF 12 KB)
    Kindly provide us with a quotation via email to KangiriJW@state.gov; cc NairobiGSO-bids@state.gov.
    Separate the Technical and the Financial proposals. They should also be in the Company’s letter head.
    Starting date: February 23rd 2021
    Closing date: March 10th 2021 at 10.00 am East African Time
    Vehicle should be cleared and delivered to US Embassy Nairobi.
  • Request for Quotation: PR9736941 DOUBLE CABIN PICKUP
    QUOTATION INSTRUCTIONS
    PR9736941 (PDF 78 KB)
    RFQ DOUBLE CABIN PICKUP (PDF 314 KB)
    SF1449 (211 KB)
    SPECS (205 KB)
    Kindly provide us with a quotation via email to KangiriJW@state.gov; cc NairobiGSO-bids@state.gov.
    Separate the Technical and the Financial proposals. They should also be in the Company’s letter head.
    Starting date: February 23rd 2021
    Closing date: March 10th 2021 at 10.00 am East African Time
    Vehicle should be cleared and delivered to US Embassy Nairobi.
  • Request for Quotation: PR9740896 Office SUV
    PR9740896 (PDF 77 KB)
    RFQ OFFICE SUV (PDF 316 KB)
    SF1449 (PDF 210 KB)
    SPECS (PDF 210 KB)
    QUOTATION INSTRUCTIONS
    Kindly provide us with a quotation via email to KangiriJW@state.gov; cc NairobiGSO-bids@state.gov.
    Separate the Technical and the Financial proposals. They should also be in the Company’s letter head.
    Starting date: February 23rd 2021
    Closing date: March 10th 2021 at 10.00 am East African Time
    Vehicle should be cleared and delivered to US Embassy Nairobi.
  • Request for Quotation: PR9736904 – Motor Pool Large SUV
    PR9736904 (PDF 77 KB)
    RFQ (PDF 313 KB)
    SF-1449 (PDF 206 KB)
    SPECS (PDF 209 KB)
    Quotation Instructions
    Kindly provide us with a quotation via email to KangiriJW@state.gov; cc NairobiGSO-bids@state.gov.
    Separate the Technical and the Financial proposals. They should also be in the Company’s letter head.
    Starting Date: February 23rd 2021
    Closing Date: March 10th 2021 at 10.00 am East African Time
    Vehicle should be cleared and delivered to US Embassy Nairobi.
  • RFQ-PR97124422- LARGE SUV
    RFQ (PDF 52 KB)
    OPENING DATE:        February 22, 2021
    CLOSING DATE:         March 08 2021
    Delivery Point:            MOGADISHU SOMALIA
    Price to include import processing, custom clearance, import duty fees- Please indicate delivery schedule and ETA
    Note:
    Do not include the VAT. The Embassy is VAT zero-rated.
    US Embassy Nairobi payment terms are 30 days after delivery of product or service and submission of a proper invoice
    Kindly provide us with a quotation via email to NairobiGSO-bids@state.gov cc: Nambubilo@state.gov–  Address all queries and request for clarifications on the same email address.
    Please read and sign the NDAA memo attached by confirming whether you provide or not or use the prohibited telecommunication equipment or service.
  • Request for Quotation MPR0209018 – U.S. Embasasy Mogadishu Treadmills
    MPR0209018 (Microsoft Word, 60 KB)
  • PR9670052: Advertisement for A/E Qualifications for LOCHAB Perimeter Wall Construction
    Advertisement (PDF 61 KB)
    SF-330 (PDF 261 KB)
    * Opening Date – February 19, 2021
    * Closing Date – March 04, 2021, 4 pm East African time. The complete submissions (See attached advertisement details) should be sent by email to NairobiGSO-Contracts@state.gov with cc to KamauEM@state.gov by the indicated due date and time. No proposals will be accepted after this time and only electronic-copy documents will be accepted.
    * Interested parties should request for the SF 330 form, by sending an email to NairobiGSO-Contracts@state.gov with company name, physical address and contacts as soon as possible, to allow submission of the requirements by the due date above.
  • QA 19KE5021R0001 (PDF 227 KB)
    As indicated during the Health Insurance Services (19KE5021R0001) pre-solicitation conference held on February 03, 2021, kindly access via the link above, the following document;
    i. The answers to questions received by prospective offerors before and after the pre-solicitation conference.
  • SS-Insurance_Group Life and Disability_19KE5021R0002 ver 021621 (PDF 666 KB)
    SS-Insurance_Group Life and Disability_19KE5021R0002_signed (PDF 473 KB)
    Opening Date- February 16, 2021.Closing Date – March 22, 2021, 4 pm East African time. The complete offer shall be received by the U.S. Embassy Nairobi Kenya, located at the address indicated on the solicitation cover page.The government is planning a virtual pre-quotation conference on February 22, 2021 at 10:00am East African Time. Details to participate in this conference will be availed to interested offerors. Therefore, prior to the submittal of quotations/proposals, prospective offerors should send an email to NairobiGSO-Contracts@state.gov not later than 10:00 am. East African Time on February 19, 2021, to obtain access to the virtual meeting.
  • Further to the Health Insurance Services (19KE5021R0001) pre-solicitation conference held on February 03, 2021, kindly access via the link above, the following documents and notifications;
    A. The solicitation is amended to correct the pricing tables B. 2.3 Base Year, B. 2.4 First Option Year, B 2.5 Second Option Year, B 2.6 Third Option Year, B 2.7 per attached documents as follows;
    i. Under Category column line item a. is amended to read, “Self (1 covered individual)”; b. is amended to read. “Self Plus One (Two Individuals)” ; c. is amended to read, “Families (3 or more individuals) ***”
    ii. Under bi-weekly rates per employee column, the estimated number of individuals are amended to read, “76, 124 and 713” for lines a, b and c respectively.
    Per i, ii above, replace the pages attached with the previous ones in the solicitation.
    B. Table B. 2.8 has been introduced to provide a breakdown of the family sizes.
    C. Benefits stated in U.S. Dollars have been converted. (See C.1.1.9, C.1.1.10, C.1.1.15.)
    See attached file (Health Insurance Solicitation 19KE5021R0001 Mod 1 SF30 CO Signed (PDF 2 MB))
    D. Following the Pre-Proposal Conference held on February 03 at 10:00 am, attached are;
    i. The conference minutes (see Health Insurance Services Contract 19KE5021R0001 Minutes_CO signed (PDF 832 KB)), and
    ii. The conference question and answers to follow.
    The RFQ submission date is Monday, March 08, 2021 4:00 pm East African Time. The complete offer shall be received by the U.S. Embassy Nairobi Kenya, located at the address indicated in the cover page of the solicitation documents.
  • REQUEST FOR QUOTATION NUMBER PR9712338 – COMMON AREAS CLEANING – 1MAR 2021 TO 30 SEP 2021The Embassy of the United States of America, Nairobi, invites you to submit a quotation for Common Areas Cleaning as per attached scope of work.The U.S. Government intends to award a contract to a responsible company submitting an acceptable quotation at a reasonable price. The RFQ does not commit the American Embassy to make any award. The Embassy may cancel this RFQ or any part of it.Your proposal must be submitted in two separate email attachments addressed to: To the Contracting Officer, American Embassy, through NairobiGSO-bids@state.gov With a copy to otienoBP@state.gov; on or before February 22nd, 2021 at 09:00AM.The subject heading should be as follows:RFQ. PR9712338 FINANCIAL PROPOSAL: This entails the price quotation indicating unit and total prices before VATRFQ. PR9712338 TECHNICAL PROPOSAL (Must not have your Letter Head or Company Stamp/Seal i.e. it should be on plain paper). Your quotation reference number is required on this which matches the price proposal number)Please note that Mandatory Site visits has been scheduled as follows: -•Wednesday 17th February 2021 starting 11:00am.•Meeting Point: Rosslyn Ridge -Magnolia Close off UN AvenueSend names and ID number of one representative per company for the site visit by 9AM Monday 15th February 2021.2021 COMMON AREAS CLEANING CONTRACT RR,Shanzu, R02 & FF (PDF 184KB)NDAA CLAUSES 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (PDF 152KB)Notice to all Vendors on Value-Added Tax (VAT) (PDF 283KB)PR9712338 (PDF 80KB)QUOTATION INSTRUCTIONS FOR PR9712338 – COMMON AREAS CLEANING (PDF 236KB)
  • RFQ-PR9712844- DOUBLE CABIN DELUXE PICK-UP
    RFQ-PR9712844 (PDF 110 KB)
    OPENING DATE:        February 10, 2021
    CLOSING DATE:         February 24 2021
    Delivery Point:            NAIROBI GSO WAREHOUSE
    Note:
  1. Do not include the VAT. The Embassy is VAT zero-rated.
  2. US Embassy Nairobi payment terms are 30 days after delivery of product or service and submission of a proper invoice
  3. Kindly provide us with a quotation via email to NairobiGSO-bids@state.gov cc: Nambubilo@state.gov–  Address all queries and request for clarifications on the same email address.
  4. Please read and sign the NDAA memo attached by confirming whether you provide or not or use the prohibited telecommunication equipment or service.
  • REQUEST FOR QUOTATION NUMBER PR9683087 – RELOCATION OF 500KVA GENERATOR AND INSTALLATION
    The Embassy of the United States of America, Nairobi, invites you to submit a quotation for relocation of 500KVA Generator and Installation as per attached scope of work.The U.S. Government intends to award a contract to a responsible company submitting an acceptable quotation at a reasonable price. The RFQ does not commit the American Embassy to make any award. The Embassy may cancel this RFQ or any part of it.Your proposal must be submitted in two separate email attachments addressed to: To the Contracting Officer, American Embassy, through NairobiGSO-bids@state.gov With a copy to otienoBP@state.gov; on or before February 24th, 2021 at 09:00AM.The subject heading should be as follows:RFQ. PR9683087 FINANCIAL PROPOSAL: This entails the price quotation indicating unit and total prices before VATRFQ. PR9683087 TECHNICAL PROPOSAL (Must not have your Letter Head or Company Stamp/Seal i.e. it should be on plain paper). Your quotation reference number is required on this which matches the price proposal number)Please note that Mandatory Site visits has been scheduled as follows: -• Tuesday 16th February 2021 starting 11:00am.• Meeting Point: US Embassy Main Gate.• Notice to all Vendors on Value-Added Tax (VAT) (PDF 276 KB)• QUOTATION INSTRUCTION AND SCOPE OF WORK FOR PR9683087 RELOCATION OF 500KVA GENERATOR (PDF 244 KB)Send names and ID number of one representative per company for the site visit by 9AM Friday 12th February 2021.

 

  • REQUEST FOR QUOTATION NUMBER PR9710015 – CMR INSTALLATION OF POWER DISTRIBUTION
    The Embassy of the United States of America, Nairobi, invites you to submit a quotation for Installation of Power Distribution as per attached scope of work.The U.S. Government intends to award a contract to a responsible company submitting an acceptable quotation at a reasonable price. The RFQ does not commit the American Embassy to make any award. The Embassy may cancel this RFQ or any part of it.
    Your proposal must be submitted in two separate email attachments addressed to: To the Contracting Officer, American Embassy, through NairobiGSO-bids@state.gov With a copy to KamireGA@state.gov; on or before February 24th, 2021 at 09:00AM.
    The subject heading should be as follows:1. RFQ. PR9710015 FINANCIAL PROPOSAL: This entails the price quotation indicating unit and total prices before VAT2. RFQ. PR9710015 TECHNICAL PROPOSAL (Must not have your Letter Head or Company Stamp/Seal i.e. it should be on plain paper). Your quotation reference number is required on this which matches the price proposal number)
    Please note that Mandatory Site visits has been scheduled as follows: –
    • Tuesday 16th February 2021 starting 11:00am.
    • Meeting Point: CMR-Tate House Kyuna
    • QUOTATION INSTRUCTION AND SCOPE (PDF 245 KB)
    • Notice to all Vendors on Value-Added Tax (PDF 276 KB)

Send names and ID number of one representative per company for the site visit by 9AM Friday 12th February                        2021.

  • REQUEST FOR QUOTATION NUMBER PR9710304 – CMR GENERATOR RELOCATION The Embassy of the United States of America, Nairobi, invites you to submit a quotation for Generator Installation as per attached scope of work.The U.S. Government intends to award a contract to a responsible company submitting an acceptable quotation at a reasonable price.  The RFQ does not commit the American Embassy to make any award. The Embassy may cancel this RFQ or any part of it.Your proposal must be submitted in two separate email attachments addressed to: To the Contracting Officer, American Embassy, through NairobiGSO-bids@state.gov With a copy to KamireGA@state.gov; on or before February 24th, 2021 at 09:00AM.The subject heading should be as follows:RFQ. PR9710304 FINANCIAL PROPOSAL: This entails the price quotation indicating unit and total prices before VATRFQ. PR9710304 TECHNICAL PROPOSAL (Must not have your Letter Head or Company Stamp/Seal i.e. it should be on plain paper). Your quotation reference number is required on this which matches the price proposal number)Please note that Mandatory Site visits has been scheduled as follows:
    • Tuesday 16th February 2021 starting 11:00am.
    • Meeting Point: CMR-Tate House Kyuna

    QUOTATION INSTRUCTION AND SCOPE OF WORK (PDF 281 KB)

    Notice to all Vendors on Value-Added Tax (VAT) (PDF 276 KB)

    Send names and ID number of one representative per company for the site visit by 9AM Friday 12th February 2021.

  • REQUEST FOR FAP APPLIANCES PR9574945 The U.S. Government intends to award a Purchase Order to a responsible company submitting an acceptable quotation at a reasonable price.
    The RFQ does not commit the American Embassy to make any award. The Embassy may cancel this RFQ or any part of it.
    Your proposal must be submitted on email KAMIREGA@STATE.GOV  in two separate attachments addressed to: To the Contracting Officer, American Embassy
    NEW Bidding Start Date: FEB 2, 2020  Bid Closing Date: FEB 10TH , 2020 10.00 a.m. East African time. REQUEST FOR FAP APPLIANCES PR9574945 (PDF 958 KB)
  • RFQ PR9563721 – Rainwater Gutter Cleaning
    PR9563721 (PDF 90 KB)
    Statement of Work (PDF 898 KB)
    Notice to Vendors – VAT (PDF 276 KB)
    Enclosed is a Request for Quotations (RFQ) for rainwater gutter cleaning.  If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
    The U.S. Government intends to award a contract to the responsible company submitting an acceptable quotation at the lowest price.  We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
    To help you submit a complete and accurate quote, a site visit will be held on February 9, 2021 at 11:00am GMT. Please send names of representatives that would be attending this site visit to NairobiGSO-bids@state.gov no later than (NLT) 12:30 PM on February 5, 2021.
    Quotations are due by February 16, 2021 before 16:00 GMT.
  • RFP. NO. PR9675758 – KISUMU CRC FIRE EQUIPMENT SUPPLY AND INSTALLATION
    Letter (Microsoft Word, 51 KB)
    PR9675758 (PDF 80 KB)
    SF-1449 (Microsoft Word, 39 KB)
    Scope of Work (PDF 207 KB)
    NDAA Clause (PDF 2 MB)
    Notice to all Vendors on VAT (PDF 276 KB)
    Bidding Start date: February 1st, 2021.
    Bid Closing date: February 17th, 2021 2.00PM, East African time.
    The RFQ should be addressed to The Contracting Officer, American Embassy via NairobiGSO-bids@state.gov, with a copy to NandieJJ@state.gov.
  • Solicitation Number 19KE5021Q0003 Refuse Collection Solicitation
    • 19KE5021Q0003 (PDF 785 KB)
    • Opening Date- February 1, 2021.
    •  Closing Date – March 03, 2021, 4 pm East African time. The complete offer shall be received by the U.S. Embassy Nairobi Kenya, located at the address indicated on the solicitation cover page.
    •  The government is planning a virtual pre-quotation conference on February 11, 2021 at 10:00am East African Time. Details to participate in this conference will be availed to interested offerors. Therefore, prior to the submittal of quotations/proposals, prospective offerors should send an email to NairobiGSO-Contracts@state.gov not later than 04:00pm. East African Time on February 09, 2021, to obtain access to the virtual meeting.
  • RFP NO. PR9674213 – PROVISION OF CLEANING SERVICES AT KISUMU CRC OFFICES ON 1 YEAR CONTRACT.

    • Bidding Start date: January 25th, 2021.
    • Bid Closing date: February 8th, 2021 2.00PM, East African time.

    Submit Two separate proposals (Technical and Financial/quotation) in one email, addressed to The Contracting Officer, US Embassy, Nairobi via NairobiGSO-bids@state.gov, with a copy to NandieJJ@state.gov.
    RFQ.NO PR9674213 (DOCX 51 KB)
    SF1449 (DOCX 39 KB)
    Final SOW (PDF 170 KB)
    NDAA CLAUSE ON USE OF US GOVERNMENT NON-APPROVED TECHNOLOGY (PDF 181 KB)
    Notice to all Vendors (PDF 276 KB)

  • Request for Quotation: RFQ R9616374 – 40FT CONTAINER FABRICATION IN KISUMU
    QUOTATION INSTRUCTIONS (PDF 233 KB)
    Notice to all Vendors on Value-Added Tax (VAT) (PDF 276 KB)
    KISUMU 40 FT CONTAINER SOW (PDF 908 KB)
    The Embassy of the United States of America, Nairobi, invites you to submit a quotation for a 40 ft container fabrication in Kisumu as per attached scope of work.
    The U.S. Government intends to award a contract to a responsible company submitting an acceptable quotation at a reasonable price.  The RFQ does not commit the American Embassy to make any award. The Embassy may cancel this RFQ or any part of it.
    Your proposal must be submitted in two separate email attachments addressed to: To the Contracting Officer, American Embassy, through NairobiGSO-bids@state.govWith a copy to otienoBP@state.gov; on or before February 4th, 2021 at 09:00AM.
    The subject heading should be as follows:

 

  1. RFQ. PR9616374 FINANCIAL PROPOSAL: This entails the price quotation indicating unit and total prices before VAT
  1. RFQ. PR9616374 TECHNICAL PROPOSAL (Must not have your Letter Head or Company Stamp/Seal i.e. it should be on plain paper). Your quotation reference number is required on this which matches the price proposal number)

 
Please note that Mandatory Preproposal Conference and Site visits has been scheduled as follows: –

  • Thursday 28th January 2021 starting 11:00am.
  • Meeting Point: Walter Reed (MRU) Kondele along Kisumu Kakamega road opposite National Oil.

Send names and ID number of one representative per company for the site visit by 9AM Tuesday 26th January 2021.

  • Solicitation: 19KE5021R0001 – Health Insurance Services
    Solicitation 19KE5021R0001 (PDF 733 KB)
    · Opening Date- January 16, 2021.
    · Closing Date – March 08, 2021, 4 pm East African time. The complete offer shall be received by the U.S. Embassy Nairobi Kenya, located at the address indicated on the solicitation cover page.
    · The government is planning a virtual pre-quotation conference on February 03, 2021 at 10:00am East African Time. Details to participate in this conference will be availed to interested offerors. Therefore, prior to the submittal of quotations/proposals, prospective offerors should send an email to NairobiGSO-Contracts@state.gov no later than 04:00pm. East African Time on January 29, 2021, to obtain access to the virtual meeting.